G Suite Domains

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Revision as of 02:58, 11 September 2023 by Dlim (talk | contribs)
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This menu item allows you to view and edit your G Suite Domains.

Adding a G Suite Domains

The add screen will require some details about your G Suite domain. Once this is completed there is an additional step that needs to be done for it to correctly be able to communicate with your G Suite Domain. This is a manual Step required by Google to complete that we need to do at the server side end. You can request we do this for you.

New domain.png Figure 8 - G Suite Domain Add

  • Domain Name - This is the G Suite domain
  • Administrator Account - This needs to be a Super Administrator account no password details are required, just the full email address of the account name.
  • Maintain User: Users that exist in Cloudwork will exist in Google
  • Maintain password: Should google keep passwords
  • Maintain shared contacts
  • Maintain OU: OUs in AD which have been synced to Cloudwork will then be synced over to Google
  • Don't delete users or group: Users will instead be marked as suspended, Tick this checkbox so user data in Google Drive and Gmail does not get deleted.
  • Don't update group settings: If you have your own rules on how you handle groups, click the checkbox so we do not interfere with these rules.

Conditions for a user to be synced

  • The user's email domain needs to match the domain listed Domain Name in Cloudwork's Gsuite Domain settings
  • The user must be an OU that is being monitored under Allowed Orgunits in Cloudwork's Gsuite Domain Settings.

Conditions for a group to be synced

  • The group's email domain(Group Name in Cloudwork) needs to match the domain listed Domain Name in Cloudwork's Gsuite Domain settings
  • Maintain groups need to be selected

What information gets synced to Gsuites

User Information

  • Username
  • First name
  • Last name
  • Email address
  • Suspended/active

Groups

  • Group Name
  • List of members
  • Friendly Name

Turning off syncing for G Suite domain

To turn off sync for G Suite,

  1. Go to G Suite Domain
  2. Click on the Domain you want to no longer sync
  3. Click edit
  4. Uncheck all the textboxes
  • Maintain Users
  • Maintain Passwords
  • Maintain Groups
  • Maintain Shared Contacts
  • Maintain Organisational Units
  • Dont delete Users or groups
  • Don't update group settings

Turning Off Google Sync will not delete any accounts already in Google but prevent any further users being synced into Google.