Tass

Tass Syncing will allow IT admins to pull selected users from Tass.

These users include Students, Staff and Parents.

Cloudwork is also able to tell apart split parents.

Split Parents

Split Parent in Cloudwork

Split parents are handled in Cloudwork by determining whether both split parents have the same or different user_code

Split Parents with different user_codes

Split Parents created in Tass with user_codes are displayed on Cloudwork as:

Splits Parents in User List using different user_codes

Parent 1 using user_code for username

Parent 2 using user_code for username

Split Parents with same user_code

Split Parents sharing one user_code, when creating separate accounts, in Cloudwork, the sfa_num will be added to Parents user_code to distinguish them.

Splits Parents in User List using usercode and sfa_num

Parent 1 usercode and sfa_numfor username

Parent 2 usercode and sfa_num for username

Cloudwork Syncing Instructions

Credentials needed

Token key
App Code
API Version
Company Code
Endpoint

Credentials located in Tass>System Admin>Utilities>API Gateway Maintenance

Login to Cloudwork Dashboard and click Sync Profile

Click New Sync Profile

Select Tass Sync Profile from sync profile types

Under Basic Settings, input a simple description for this profile, and credentials provided by Tass.

Select the attribute to be mapped to Cloudwork for Tass under Parents Usercode Mapping, Students Usercode Mapping, Staff Usercode Mapping , choices include SIS ID (highly recommended) and User Name.

Under User Settings, there are 3 types of users:

Parents
Students
Staff

For each type of user there are 4 settings:

Sync users: Sync users
Organisational Unit: Users pulled from Tass will be moved into the specified orgunit
Do not change orgunits for existing users: Existing users will not be moved to orgunit set by the previous three fields
Actions for disabled users: if users no longer meet the condition web_access = True, the selected action will occur. These actions include Do nothing, Suspend User, and Delete User.

Save the settings, there will be a green flash showing the creation is successful, and the information input creates a successful connection with TASS